Child Protection Policy

Background Checks

Background checks will be completed on all applicants who have been made a conditional offer of employment.

Background checks will be conducted on all independent contractors and volunteers who work with or have contact with anyone who is under age 18.

If there is a break in employment or in a contracting or volunteer relationship of more than twelve months, a new background check will be run prior to entering into a new employment, contracting, or volunteer relationship.

For any employee, independent contractor, or volunteer that works directly with children, background checks will be conducted again, at a minimum, every 5 years. The Ordway retains the discretion to recheck other employee’s, independent contractor’s, or volunteer’s background checks periodically, using current best practices for selection of groups and frequency of rechecks.

The Ordway will pay the cost of background checks.


All employees, independent contractors, or volunteers who work directly with youth or children will be required to participate in training prior to the beginning of such work. The Ordway reserves the right to require retraining at any time.

Human Resources will coordinate with individuals to ensure that training is completed.

The Ordway will pay any cost for such training.

Distribution of Policies

A copy of Ordway’s Child Protection Policies will be distributed to all Ordway employees, independent contractors, and volunteers who may come into contact with youth or children at the Ordway or participating in Ordway-related events.

Each employee, independent contractor, and volunteer who receives the Child Protection Policies will sign an acknowledgment of receipt. A copy of the acknowledgement will be retained in an employee’s personnel file or will be attached to the Ordway’s copy of an independent contractor’s contract or a volunteer’s application.

Collective Bargaining Agreements

If any of these practices are inconsistent with a collective bargaining agreement, the collective bargaining agreement will control.

Ordway’s Child Protection Policies


The terms “youth,” “child,” and “children” when used in these policies means anyone under 18 years of age.

The term “Ordway Worker(s)” when used in these policies shall include an employee, independent contractor, or employee providing work or services for the Ordway.
Prohibition against abuse and misconduct

The Ordway is committed to promoting the safety and wellbeing of youth and children who visit the Ordway or participate in Ordway-related programs. As such, the Ordway specifically prohibits any abuse or misconduct toward youth and children, and requires the prompt reporting of any such abuse or misconduct.

Any Ordway Worker who works directly with children and youth at the Ordway or in any Ordway-related program will be subject to a background check in accordance with the Ordway’s practices and policies.


All Ordway Workers who work with children or youth will be required to complete child protection training. The Ordway reserves the right to require retraining.

Rule of 3

One-on-one contact between an Ordway Worker and a youth or child is not permitted at any time on Ordway property or when engaged in Ordway business. Rather, Ordway follows the “Rule of 3.” When a child or youth is involved, there must always be at least three people present (e.g., two or more children and one adult, or two or more adults and one child).

Personal relationships are prohibited

A romantic or sexual relationship (whether believed to be mutual or not) between an Ordway Worker and a youth or child is absolutely prohibited. Likewise, after work hours contact between an Ordway Worker and a youth or child participating in an Ordway program is prohibited.
Reporting policy

The law designates certain individuals as “mandated reporters.” Mandated reporters have an individual duty to report known or suspected abuse or neglect relating to youth and children. In accordance with Ordway policy, all Ordway Workers, regardless of “mandated reporter” status, are required to report any known or suspected abuse or neglect relating to youth and children. Two reports must be made in such cases.

A report must be made to the Chief Financial Officer or the Vice President of Education. A report must also be made to the local county welfare agency or the police department. Such reports should be made as soon as the information is received. Mandated reporters must notify the local county welfare agency, the Department of Human Services, or the police department within at least 24 hours, and must file a written report within 72 hours after the oral report.

The Ordway is obligated to protect the right to privacy for both the alleged victim and the alleged perpetrator. Therefore, do not discuss the situation with anyone other than the appropriate professionals (e.g., child protection, local law enforcement) and your supervisor or, in the case of an independent contractor or volunteer, your point of contact at the Ordway. All information regarding alleged child abuse or neglect is on a strict need-to-know basis.

Ordway will not retaliate against anyone for making a good faith report under this policy or against a youth or child with regard to whom a report is made because of the report.

Collective Bargaining Agreements

If any of these policies are inconsistent with a collective bargaining agreement, the collective bargaining agreement will control.